Current Students
Who's Who in the Academic Office
Shannon oversees academic appointments and the College teaching of undergraduates. She is responsible for the College’s academic strategy, student academic development, and for students’ academic welfare. The Senior Tutor is available to all students to give advice on any academic or personal concerns.
Katie provides administrative support and diary management for the Senior Tutor. She is also the secretary to the College Academic Committee.
e-mail: katie.towers@st-annes.ox.ac.uk
Katherine is responsible for the running of the Academic Office, including maintaining and monitoring of student records, extension requests and examination matters, graduate admissions and any College Governance queries. She is secretary to the College Council and Governing Body.
Sheila is responsible for all undergraduate admissions queries and is the Disability Coordinator for all students. Sheila also deputises for the Academic Registrar.
e-mail: sheila.smith@st-annes.ox.ac.uk
Sophie provides administrative support for the Senior Tutor and the Academic Registrar with specific responsibilities for Degree Day arrangements, the administration of graduate admissions, graduate scholarships, and College collections, as well as the coordination of academic related events.
e-mail: sophie.okeke@st-annes.ox.ac.uk or degree.days@st-annes.ox.ac.uk
Kirsten has oversight of the Visiting Student programme, and is also responsible for the development, coordination, and planning of programmes run by the College including summer schools, incubators, and internships.
e-mail: kirsten.jellard@st-annes.ox.ac.uk or visiting.students@st-annes.ox.ac.uk
Christine administers the Visiting Student Programme, and is responsible for the development, planning and coordination of St Anne’s externally-facing academic programmes for current students and potential applicants. This includes the St Anne’s International Summer Schools and Programmes, and Internships.
e-mail: christine.robertson@st-annes.ox.ac.uk or visiting.students@st-annes.ox.ac.uk or internships@st-annes.ox.ac.uk
Caroline provides administrative support to everyone in the Academic Office and is likely to be the first person you see if you come to the office in person. Caroline also looks after the Tutorial Management System (TMS) and supports College Degree Days.
caroline.cowan@st-annes.ox.ac.uk or academic.office@st-annes.ox.ac.uk or degree.days@st-annes.ox.ac.uk
Hannah coordinates and organises all Schools Liaison and Outreach activities and College Open Days, including the Aim for Oxford Programme and the College’s involvement in Oxford for North East. Hannah currently works on Mondays, Tuesdays and Thursdays.
e-mail: hannah.snell@st-annes.ox.ac.uk or outreach@st-annes.ox.ac.uk
Dom assists with the coordination and organisation of all Schools Liaison and Outreach activities and College Open Days, including the Aim for Oxford Programme and the college’s involvement in Oxford for North East.
e-mail: dom.birch@st-annes.ox.ac.uk or outreach@st-annes.ox.ac.uk
College and University Student Handbooks
Frequently Asked Questions
Lost cards: If you have lost your University Card you will need to order a new one from the University Online Store.
Stolen cards: If your card has been stolen and you have a crime reference number the Academic Office will be able to order a new one for you free of charge.
Damaged or broken cards: If your card is damaged or has stopped working please report this to the Academic Office. If necessary a new card will be ordered for you.
Please note that cards not used on the College site for 30 days will deactivate themselves from door entry systems and you will need to visit the Lodge to have your access reinstated.
Expired cards: University cards are issued for a maximum duration of four years. If your course is longer than this, or you extend the duration of your study beyond the normal limit for your course, your card my expire and need to be renewed. The Academic Office can do this for you. Please note that cards cannot be extended beyond the end date of your course of study and if you complete your course before the current end date of your card, you card will be cancelled from the point that you are granted leave to supplicate.
The renewal process takes at least 2 working days (longer at busy times) so please do not leave requesting an extended card until the last minute as you risk loosing access to your SSO.
Alternation of options
If you have completed your exam entry and realise you have made an error or have decided to make a change then please contact the Academic Registrar, first making sure that you are still within the time limit permitted to make the change (Examination entry | University of Oxford). You will need to include the details of the examination or submission(s) to be dropped and the one(s) to be substituted; please include the title and the assessment code and have paid the change of option fee.
Withdrawal from a supplementary subject or additional options
If you have entered for more options than are necessary and wish to drop one or more of these please contact the Academic Registrar to confirm the details of the option(s) that you would like to drop. You need to do this before the submission or examination date.
You can order a transcript via your student self-service account (Academic transcripts | University of Oxford) you will need to pay a one-off fee to access the eDocuments service. The College cannot produce unofficial transcripts to circumnavigate the eDocuments charge.
The College can contribute up to 50% of the course fee for ‘Fast Track’ Modern Language Courses - information about how to this works will be circulated early in Michaelmas Term. The College cannot complete any reimbursements that have not been approved in advance.
The College can also sponsor a small number of Priority places for students applying to the ‘General and Academic’ Modern Languages Courses, based on their strong academic need for their current course of study.
Please refer to the University Guidance and, if appropriate, use the self-certification route for a short term illness. However, if you know in advance that you will need longer that the seven days that can be granted via self-certification you are advised to seek an evidence based extension from the outset. Details about the evidence required, usually a medical certificate, can be found in the student guidance document on the University website but if you are still unsure about what to provide to evidence circumstances other than ill health please ask the Academic Registrar.
Please read the student guidance on the University Website in the first instance.
If, after reading the guidance, you still have questions, the Academic Registrar, Disability Coordinator or Dean or Welfare are all happy to help.
Please note that it is not a requirement to involve the College in your MCE unless you wish to (although the information you submit will be available to a small number of the Academic Office team) and submitting your MCE to the College for review (rather than directly to the Examiners) if you have not previously discussed your circumstances with anyone may simply slow the process down. Usually a College Statement can only be provided if we have been given prior notice of your circumstances.
